Whatever you’re running today — per-seat tiers, quote-only renewals, add-on meters — the pattern is the same: the better your adoption, the bigger your invoice. PPM Express is the opposite: one flat published price, unlimited users — and a switch you can undo, on terms your procurement team can verify.
Mainstream PPM and work-management platforms cluster around $30 per user per month at the tiers enterprises actually need — some list it openly, some hide it behind a quote, and the heavyweights meter it per module on top. Per-user pricing has one property vendors love and buyers pay for: it converts your adoption into their revenue. Every sponsor, every stakeholder, every occasional viewer is a line item.
A portfolio platform only works when everyone’s in it — executives, sponsors, delivery leads, finance. Per-user pricing punishes exactly that. So organizations ration licenses, visibility shrinks, and the platform quietly stops being a portfolio platform.
*$30 per user per month is a representative figure for mainstream per-user PPM tiers, billed annually — individual vendors range roughly $25–50 published, and higher for quote-only enterprise suites. For named-vendor math, see the pages for Smartsheet, Wrike, OnePlan, and Planview.
The break-even is under 70 users. Past that, every person who adopts your PPM platform costs you money. With PPM Express, adoption is free: invite everyone.
PPM Express covers the portfolio layer PMOs actually run: executive dashboards and automated status reports, resource capacity planning, what-if scenario funding, financials and benefits, and AI access from Claude, ChatGPT, or Microsoft Copilot — in one flat plan.
What you’re leaving: per-user meters where portfolio visibility is a licensing decision.
What you’re switching to: live resource utilization across the whole portfolio — with unlimited users at no extra cost.
Your delivery tools stay: native connectors for Jira, Azure DevOps, Microsoft Planner, Project, Smartsheet, and monday.com keep teams working where they already work while the portfolio layer above them changes.
The Switch isn’t a leap — it’s a handover. During your Deferred Billing period you run PPM Express and your current platform side by side at no extra cost, move teams over at your own pace, and retire the incumbent when its contract ends — at any point within 12 months of signing.
If your current tool is one PPM Express connects natively — Smartsheet, Planner, Project, Jira, Azure DevOps, monday.com — it can even stay on permanently as a delivery tool under the portfolio layer, on our standard published plans. For platforms without a native connector, the parallel period is a handover: when the transition ends, PPM Express is the system of record.
These terms are identical for every qualified customer, whichever platform you’re leaving. Your procurement team can verify that no one got a better deal — because no one did.
Within 15 business days of kickoff, your executive portfolio view is live: integrations connected, dashboard populated, first status report generated. We agree the checklist with you at kickoff, so “done” isn’t our opinion — it’s a list. Miss it, and you owe us nothing.
Any time in the first 12 months: pro-rata refund of the unused months, and our engineers export all of your data in open formats, free. Not “here’s a CSV button, good luck” — assisted, complete, usable.
We can make the second promise because migration engineering is what this team did for a decade before building PPM Express. Moving portfolio data between systems is our core competency, in both directions. Vendors who make leaving impossible are telling you something about their product. So are we.
Connect read-only access — we populate a working PPM Express tenant with your actual projects. Evaluate the real thing, not a demo built to impress you.
No negotiation cycle, no procurement marathon — the terms above are the deal. Billing waits for your current contract’s end date; access doesn’t.
Fixed-fee implementation against an agreed checklist. Run PPM Express in parallel as long as your deferral lasts — by the time your vendor calls about renewal, the switch already happened.
The Switch — including Deferred Billing — is for organizations retiring an active PPM or work-management contract, whichever vendor it’s with: you’re replacing that contract and committing to end its use within 12 months of signing. We’ll ask for a redacted renewal notice or invoice showing the vendor and end date; amounts can be blacked out. Starting from scratch with no incumbent? You don’t need the Switch — you need our standard published plans.
Coming from a specific platform? Jump to the switch offers below for the vendor pages — Smartsheet, Wrike, OnePlan, and Planview today, more as they publish.
Published terms exist today for four incumbents. More go live as we publish Switch terms for each major platform — until yours does, the generic terms above still apply.
Quote-only, module-metered enterprise suite — Portfolio, Resource, Financial and Agile licensed separately, benchmarked at $250–458 per user per year.
Per-user pricing tiers that climb in cost as your portfolio and stakeholder list grow past the plan's user cap.
Per-seat Team/Business/Enterprise tiers — adding a new sponsor or occasional viewer means buying another seat.
Per-editor licensing — viewers are cheaper, but every editor with real access is still a metered seat.
A per-user upgrade to a work tool: dependencies, custom fields, team workload and reporting all sit on Planner and Project Plan 3 at $30 per user per month, on top of the Microsoft 365 you already pay for.
Two price lists — a published partner rate for the hosted SaaS edition, and a quote-only enterprise price direct from Broadcom — with the real cost in implementation and specialist configuration.
Users are free and unlimited, but every employee who can be scheduled is metered — so the bill is set by how many people your organization has, not by how many use the software.
Quote-only and licensed by persona on the Now Platform, so cost rises with governance maturity — and professional services commonly add 150–300% of first-year licence.
Seats sold in blocks of five, automations metered per tier, and the Enterprise plan a 250-seat portfolio actually needs carries no published price at all.
Four priced seat classes and capability gated by tier, so a PMO that wants real portfolio management lands on the $45 Business seat whatever its headcount — with connectors sold as add-ons below Enterprise.
Every card links to that vendor's own Switch page — pricing, Deferred Billing and the 15-day guarantee explained against that platform specifically.
Deferred Billing, guarantees, migration and published pricing.
You sign a 24-month agreement now at today’s locked price, and billing starts on your current contract’s end date — up to 12 months out. Between signing and that date you have full product access at no charge, so you can run both systems in parallel and move at your own pace. In return, you commit to retiring the incumbent within those 12 months — that commitment is what unlocks the Switch terms.
Any active PPM or work-management contract — Smartsheet, Wrike, OnePlan, Planview, Clarity, ServiceNow SPM, monday.com, or anything else you’re paying for today. Qualification is about the contract, not the vendor: you show a redacted renewal notice or invoice, and you commit to retiring it within 12 months.
Projects, tasks, dates, assignments, and portfolio structure. We map your current system’s data to a PPM Express portfolio structure during implementation, and the go-live checklist includes verifying the migrated data with you. Migration engineering has been this team’s core work for over a decade.
You pay nothing — the implementation fee and your first invoice are waived, and we return your data. The checklist is agreed in writing at kickoff, and the clock starts when we receive system access, so both sides know exactly what “day 15” means.
You tell us. We refund the unused months pro-rata and our engineers export your complete data set in open formats, at no cost, with assistance until it’s usable in whatever comes next. It’s in the agreement, not a blog post.
Flat means flat: unlimited users, portfolio, resource, financial, reporting, and AI capability included — no per-seat meter, no per-module meter, no premium tier. Larger enterprises with advanced scope needs are $25–36K — also published, also flat.
The opposite — mid-contract is exactly when Deferred Billing matters. Evaluate now with your real data, sign at locked pricing, and let billing wait for your renewal date. Waiting until renewal quarter is how organizations end up signing another year under deadline pressure.
Depends on the tool. If it’s one PPM Express connects natively — Smartsheet, Planner, Project, Jira, Azure DevOps, monday.com — yes: it stays on as a delivery tool under the portfolio layer, on our standard published plans rather than Switch terms. For platforms without a native connector, permanent side-by-side isn’t a configuration we sell — the parallel period exists to de-risk the handover, and the year-one exit guarantee covers you if you conclude the incumbent should stay.
Try — seriously, our terms are public precisely so you can use them as leverage. But notice what the negotiation itself tells you: a price that moves when you push is a price that was never real. Ours doesn’t move, for anyone, which is why it can be locked for three years and printed on a page.
See your own portfolio in PPM Express this week. If the numbers and the product don’t make the case on their own, keep what you have — the trial tenant deletes itself and nobody calls you twice.
The $30 per user per month figure is representative of mainstream per-user PPM pricing as of August 2026; individual vendor prices vary — see the vendor-specific pages for sourced figures. All trademarks belong to their respective owners; PPM Express is not affiliated with any vendor named.
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