Deferred Billing, guarantees, migration and published pricing.
We’re on monday Pro. Why would we need anything else?
Because Pro is a work platform with reporting, not a portfolio system. What it doesn’t do is model capacity against real allocations across every project, run what-if funding scenarios, produce an executive status pack without someone building it, or roll Jira and Azure DevOps work into the same portfolio view alongside monday. Those are the things PMOs buy portfolio software for — and in monday, the closest answer is Enterprise, which has no published price.
What data moves over, and how?
For monday.com, nothing has to move — PPM Express has a native monday connector, so boards, groups, items, dates and assignments sync into the portfolio while your teams carry on working in monday. Where you also run Jira, Azure DevOps, Planner or Project schedules, those come into the same portfolio view. Migration engineering has been this team’s core work for over a decade.
What exactly is “Deferred Billing”?
You sign a 24-month agreement now at today’s locked price, and billing starts on your monday.com renewal date — up to 12 months out. Between signing and that date you have full PPM Express access at no charge, so you can run both and move at your own pace. In return, you commit to retiring the monday tier or seat count you bought for portfolio reporting within those 12 months — that commitment is what unlocks the Switch terms.
What happens if you miss the 15-day guarantee?
You pay nothing — the implementation fee and your first invoice are waived, and we return your data. The checklist is agreed in writing at kickoff, and the clock starts when we receive system access, so both sides know exactly what “day 15” means.
Do we lose monday.com if we switch?
No — and that is the point. monday.com is one of our native connectors, so it stays as your teams’ delivery tool permanently, with PPM Express reading from it. What you stop paying for is the seats and tier upgrades bought so that people could see the portfolio. In PPM Express, an unlimited number of people can see it for the same flat price.
What exactly happens if we leave in year one?
You tell us. We refund the unused months pro-rata and our engineers export your complete data set in open formats, at no cost, with assistance until it’s usable in whatever comes next. It’s in the agreement, not a blog post.
monday Pro is cheaper than you at 100 seats. Isn’t that awkward?
It’s true, so we published it: at 100 seats monday Pro is about $2,200 a year cheaper. Break-even is around 110 seats. Above that our flat price wins and keeps winning, and the gap grows every time you add a person. Below it, if 100 seats and Pro-tier automations genuinely cover your portfolio needs, monday may be the right answer — and you’d find that out in the free real-data trial rather than after signing.
We just renewed monday.com. Should we wait?
The opposite — mid-term is exactly when Deferred Billing matters. Evaluate now with your real board data, sign at locked pricing, and let billing wait for your monday renewal date, which is also the moment you can right-size seats. Waiting until the renewal quarter is how organizations end up accepting an Enterprise quote under deadline pressure.
Can we run PPM Express and monday.com together permanently?
Yes — that’s the design. monday stays as the delivery tool and PPM Express sits above it as the portfolio layer, permanently. What rarely makes sense afterwards is paying for extra monday seats or a tier upgrade so that executives and sponsors can see reporting, since that capability is included flat in PPM Express for unlimited users. If your other incumbent is Microsoft Planner, the same logic and the same terms apply — see the switch terms for Planner Premium.
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