Deferred Billing, guarantees, migration and published pricing.
We only give full-access seats to a few people. Doesn’t that make Celoxis cheap?
It makes it cheaper than the headline, and we’ve published that number rather than hiding it: a mixed deployment of 50 Standard, 150 Team-Member and 50 Timesheet users on Business is about $87,600 a year, not $135,000. That is still 3.5× our flat price, and it comes with an ongoing classification exercise — every role change is a licensing decision. With PPM Express there is one class of user, no meter, and no reason to think about it.
What data moves over, and how?
Portfolios, projects, tasks, dates, assignments, resources, custom fields and financial structure. We map your Celoxis project and resource data to a PPM Express portfolio model during implementation, and the go-live checklist includes verifying the migrated data with you. Migration engineering has been this team’s core work for over a decade.
What exactly is “Deferred Billing”?
You sign a 24-month agreement now at today’s locked price, and billing starts on your Celoxis contract end date — up to 12 months out. Between signing and that date you have full product access at no charge, so you can run both systems in parallel and move at your own pace. In return, you commit to retiring Celoxis within those 12 months — that commitment is what unlocks the Switch terms.
What happens if you miss the 15-day guarantee?
You pay nothing — the implementation fee and your first invoice are waived, and we return your data. The checklist is agreed in writing at kickoff, and the clock starts when we receive system access, so both sides know exactly what “day 15” means.
We’re on Celoxis Core at $10. Why would we pay more?
At $10 a user, Core is a Gantt and reporting tool — no resource planning, no risk or intake management, no costing, no billing, and timesheets are a paid add-on. If that covers you, it is genuinely good value and you probably aren’t shopping for portfolio software. The comparison on this page is against Business, because that is the tier where the portfolio capability a PMO needs actually lives, and it is where Celoxis puts customers who need it.
What exactly happens if we leave in year one?
You tell us. We refund the unused months pro-rata and our engineers export your complete data set in open formats, at no cost, with assistance until it’s usable in whatever comes next. It’s in the agreement, not a blog post.
Do we have to pay extra for Jira or Azure DevOps?
Not with us. Celoxis sells the Jira, Azure DevOps, QuickBooks and Zapier integrations as paid add-ons on every plan below Enterprise. In PPM Express, native connectors for Jira, Azure DevOps, Planner, Project, Smartsheet and monday.com are included in the flat $25,000 — there is no integration SKU.
We’re mid-contract with Celoxis. Should we wait until renewal?
The opposite — mid-contract is exactly when Deferred Billing matters. Evaluate now with your real data, sign at locked pricing, and let billing wait for your renewal date. Note that Celoxis is prepaid annually with no refunds and downgrades only take effect at renewal, so the deferral is doing real work here.
Can we run PPM Express and Celoxis together permanently?
That’s not a configuration we sell. PPM Express has native connectors for Jira, Azure DevOps, Planner, Project, Smartsheet, and monday.com — Celoxis isn’t one of them, so a permanent two-system setup would mean maintaining portfolio data in both by hand. The parallel period exists to de-risk the handover. And if you conclude Celoxis should stay, that’s what the year-one exit guarantee is for: pro-rata refund, free assisted export, no questions asked. If you’re comparing other published-price platforms at the same time, see the switch terms for Meisterplan.
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